For Consortium Vendors

Getting Started

If you are a publisher or content vendor who is interested in working with the CAUL Consortium, please read through the following information. Once you have done this you may contact the CAUL Office via email with any questions, or respond to the invitation to provide an offer for the upcoming subscription year, as detailed here.

Fast Track to OA Toolkit for Publishers

To accelerate the transition to Open Access, CAUL is providing a toolkit for publishers that enables faster Transformative Agreement implementation. By using the templates and following the criteria provided, Publishers and Vendors can now quickly and easily submit proposals that are pre-approved.   More detail about this program, and how it supports open access for Australian and New Zealand research, can be found here.

Offer Invitations for 2021 Subscription Year

Offers for the 2021 subscription year opened in early April 2020. The Offer Invitation document details what is required for the submission of an offer to the CAUL Consortium, including annual renewals. The document also details the proposed timeline for receipt of offers, finalisation of negotiations, acceptance/rejection by members and anticipated invoicing and payment deadlines. Offers for the 2021 Subscription Year are now closed. Information about offers for the 2022 Subscription Year will be posted here with a view to those offers opening in April 2021. Vendors who do not have an agreement negotiated through CAUL may engage in direct marketing with members outside of the calendar subscription year cycle but may not reference CAUL when doing so. CAUL may only be referenced in direct communications with members once an agreement has been successfully negotiated through CAUL.

PDF: CAUL Consortium – Covering email to publishers and vendors re 2021 Offers (21/04/2020)

CAUL FTE Data and Bands

Information about CAUL FTE data and bands including weighted FTEs and FTEs for disciplines is available to both Content Coordinators and Consortium Vendors on the CAUL FTE Data and Bands page. 


ConsortiaManager is a procurement workflow application with all consortial procurement data stored in one place and enabling electronic workflow for the various procurement stages. Offers to the CAUL Consortium are made available in ConsortiaManager only and access to ConsortiaManager is limited to Consortium Members.

NEW publishers who haven't dealt with the CAUL Consortium before are able to download a ConsortiaManager pricing template spreadsheet with the most recent (2018) FTEs in order to begin modelling their pricing. The spreadsheet can then be submitted as part of a complete Offer Submission once the invitation for 2021 offers has been sent out.

For 2021 renewals, publishers that have previously made offers, ConsortiaManager will auto email a customised pricing spreadsheet prepopulated with data from the previous year and will only need to supply the new subscription price and the new list price.

As part of an offer submission (including for annual renewals), all vendors must supply a checklist of selected licence terms:

CAUL Consortium Selected Licence Terms Form for ConsortiaManager.

Contact Details of Consortium Members

Content Coordinators are the officially designated contacts for CAUL Consortium Member institutions in all three membership categories: Australian (CAUL) and New Zealand (CONZUL) universities as well as Other Members who are external participants, from other higher education and research institutions and government departments in Australia and New Zealand. Wherever possible, all interested Consortium Members are included in CAUL-negotiated agreements with publishers and other suppliers. In some cases, non-academic institutions may be excluded or offered different terms.

Consortium Vendors have access to current contact details for CAUL Consortium Members  and each member entry also includes their current FTE & IP ranges.

Author Mark Sutherland
Last modified 2 October 2020