ULANZ Information for Library Staff Wednesday, 3 April 2013

About ULANZ (University Libraries of Australia and New Zealand) Scheme

ULANZ is a Library borrowing scheme that allows staff and students from participating Australian and New Zealand universities* to borrow in person from any other participating university library. The scheme is a cooperative arrangement between CAUL and CONZUL member libraries.  For more information see the complete  ULANZ guidelines.
*The University of Auckland is not participating in this scheme.

Promotion and resources for participating libraries

For the HOST Institution - Each institution must provide a ULANZ page on their website for potential ULANZ borrowers. The url for this page should be sent to CAUL for inclusion on the ULANZ website for participating universities.

Please use the web page template to ensure all required information is provided.

For the HOME institution - Each institution should have a page on ULANZ for their own clients. This must include a link to Information for borrowers. This is a central document on the CAUL ULANZ website. 

Please clarify on this page if there are any client groups or students doing courses at your institution who are not eligible to borrow with ULANZ because you are not prepared to indemnify them e.g. Foundation studies, enabling courses, non-award courses, single units of study, etc .   A downloadable user guide is also provided if you wish to use it.

Eligibility

Current staff and students of participating universities are eligible to join.

Registration

Registration is done at the host institution, which should be a simple process. Those registering to borrow will need to provide proof of current enrolment or employment from their home university, and this must include photo ID. Some libraries may charge a fee for registration - they are indicated with an asterisk on the list of participating libraries. Registration is valid until 28 February of the following year.  A checklist for borrower registration is provided to assist desk staff.

Borrowing conditions and services offered

Host libraries retain the right to set local loan conditions, levels of access, and local fees. Libraries should clearly display this information on their website for ULANZ borrowers.

Overdue books and fines

  • All fines and charges are at the discretion of the host library. The borrower is responsible for any fines incurred.
  • The home library indemnifies the host library for loss or damage to library materials as a result of their students or staff borrowing from the other library.
  • Host libraries need time to recover the missing books before the borrowers have left their home university. It is assumed that they would prefer the book returned rather than the replacement costs received.
  • The host library will notify the home library of their delinquent borrowers at least once a year, not later than 31st October. This information need only identify the borrower, and the overdue materials.
  • The home library should impose appropriate sanctions on their borrower to recover the material.
  • After notification has been given, the host library may issue an institutional invoice for replacement costs of unreturned items. The onus is on the home library to actively persuade their students /staff members to return items before paying any fees or fines on their behalf.
  • Invoices should be issued no later than 12 months after the item becomes overdue.
  • When a home library covers the replacement cost of unreturned items to a host library and the items is subsequently located, the matter will be resolved between the home library and the borrower.

Statistics

Minimal statistics should be kept for ULANZ activity, such as the number of registrations and loans by institution where possible. CAUL will request these statistics annually.

Communication and feedback 

Information about ULANZ is located on the CAUL website.  Feedback about ULANZ can be sent to CAUL in the first instance. This will be forwarded  to CCSAC (CAUL Collection Sharing Advisory Committee) which monitors the scheme.

More information